PRIVACY POLICY

Terms of Use

The UK Synaesthesia Association (“us”, “we”, “UKSA” or “our”) operates from the web address: https:// www.uksynaesthesia.com (the “website”). This purpose of this page is to inform you of our policies regarding the collection, use and disclosure of Personal Information we receive from users of our website.

Information Collected by UKSA

General:

This website is made available to you to in order to provide information about our organisation. You can browse our website without providing any personal information such as your name, mailing address, email address, phone number or social security number.

Non-Personal Information

When you access and use our website some information is automatically collected. For example, we may collect information about your computer’s operating system, Internet Protocol (IP) address, access times, browser type and language, and the website that referred you to us. We also collect information about your usage and activity on our Website.

Cookies

When you visit our website, you may be issued a “cookie,” which helps track your session while online. Cookies are small data files stored on your hard drive. Among other things, cookies help to make your site visit more relevant and personalized for you. We use cookies to see which areas and features are popular and to count visits to our website. Most browsers are initially set to accept cookies. If you would prefer, you may set your browser to refuse cookies or alert you when cookies are being sent; however, it is possible that some parts of our website may not function properly if you do so.

Third Party Advertising

We may also allow third parties to use cookies or other tracking technologies to collect non-personal information about your use of our website, including your IP address, pages viewed and conversion information. This information may be used, among other things, to deliver advertising targeted to your interests and to better understand the usage and visitation of our website and other website tracked by these third parties. This privacy policy does not apply to, and we are not responsible for, third party cookies or other tracking technologies. We encourage you to check the privacy policies of advertisers and/or ad services to learn more about their privacy practices, third party advertising or to opt out of having your information used in this way.

Personal Information

We also collect personal information that you voluntarily provide to us, such as when you apply for admission, register for an account, participate in a promotion, request a brochure or other materials, locate or make inquiries to specific departments, make a donation, request information or otherwise contact UKSA. Such information may include: contact information (name, address, telephone number, social media username/handle, mobile phone and/or email address, etc.); academic area or interest (biology, anthropology, human studies, medicine, etc.); demographic information (age, academic status, etc.).

How we Protect and Retain information

We use physical, technical and organisational measures designed to protect your information against unauthorised access, theft and loss. We restrict access to your personal information to those at UKSA who need to know that information to service your account or perform their job functions.

Although we take precautions intended to help protect information that we process, no system or electronic data transmission is completely secure. Any transmission of your personal data is at your own risk and we expect that you will use appropriate security measures to protect your personal information.

You are responsible for maintaining the security of your account and the information in your account. We may suspend your use of all or part of the Services without notice if we suspect or detect any breach of security. You understand and agree that we may deliver electronic notifications about breaches of security to the email address on record on your account.

If you believe that your account or information is no longer secure, please notify us immediately at security@uksynaesthesia.com.

How long do we retain your personal information?

We will keep your information only for as long as it is relevant and useful for the purpose for which it was originally collected.

The criteria used to determine our retention periods include:

The length of time we have an ongoing relationship with you and provide services to you (for example, for as long as you have an account with us or keep using the Websites);

Whether there is a legal obligation to which we are subject (for example, certain laws require us to keep records of your transactions for a certain period of time before we can delete them).

Whether retention is advisable; and considering our legal position (such as, for statutes of limitations, litigation or regulatory investigations).

We may need to retain your data for a longer period if there is a legal claim or if we are required to so by any regulation.

Children’s Privacy

UKSA respects the privacy of your child and we want to share with you our policies regarding children under the age of thirteen (13). Although Users of all ages may navigate through the Services, we do not knowingly collect personal information from anyone under age thirteen (13). If we learn that a child under age thirteen (13) has improperly provided us with information, we will notify the child’s parent or legal guardian and thereafter delete the child’s personal information from our records.

Privacy Policy: How We Use Your Information

Non-Personal Information

Non-personal information is used to generate statistics and to measure site activity in order to improve the usefulness of the site for our visitors.

Personal Information

Personal information allows us to provide you with products, services and information and enables us to offer a customized experience on our website. We use personal information for the purposes described in this privacy policy or otherwise disclosed to you on our website. For example, personal information may be used to:

  • operate and improve our website.
  • provide information about our organisation and send you related information, including confirmations, brochures, academic notices, updates, security alerts and support and administrative messages.
  • respond to comments, questions or requests for information and provide customer service.
  • generate site analytics to improve our website and the user experience
  • link or combine with personal information we get from third parties to help understand your needs and provide you with better service and information.

UKSA may store and process personal information in the UK and other countries.

Sharing Your Information

We do not share your personal information with third parties except as described in this privacy policy or as otherwise disclosed to you on our website. For example, we may share personal information as follows:

  • when you give us your consent to do so, including if we notify you on the site that the information you provide will be shared in a particular manner and you provide such information;
  • with vendors, contractors, consultants and other service providers who are working on our behalf and need access to your information to carry out their work for us;
  • to (i) comply with laws or to respond to lawful requests and legal process, (ii) to protect our rights and property and those of our agents, customers and others, including to enforce our agreements, policies and Terms of Use or (iii) in an emergency to protect UKSA.

We may also share aggregated or anonymous information that does not directly identify you.

Web Accessibility

UKSA is committed to web accessibility for everyone.

Updating Your Information

If you provided UKSA with personal information, you may review and update that information by contacting us at security@uksynaesthesia.com.

Terms of Use

The UK Synaesthesia Association (“us”, “we”, “UKSA”or “our”) operates from the web address: https://www.uksynaesthesia.com (the “website”). This purpose of this page is to inform you of our policies regarding the collection, use and disclosure of Personal Information we receive from users of our website.

Information Collected by UKSA

General:

This website is made available to you to in order to provide information about our organisation. You can browse our website without providing any personal information such as your name, mailing address, email address, phone number or social security number.

Non-Personal Information

When you accessand use our website  some information is automatically collected. For example, we may collect information about your computer’s operating system, Internet Protocol (IP) address, access times, browser type and language, and the website that referred you to us. We also collect information about your usage and activity on our Website.

Cookies

When you visit our website, you may be issued a “cookie,” which helps track your session while online. Cookies are small data files stored on your hard drive. Among other things, cookies help to make your site visit more relevant and personalized for you. We use cookies to see which areas and features are popular and to count visits to our website. Most browsers are initially set to accept cookies. If you would prefer, you may set your browser to refuse cookies or alert you when cookies are being sent; however, it is possible that some parts
of our website may not function properly if you do so.

Third Party
Advertising

We may also allow third parties to use cookies or other tracking technologies to collect non-personal information about your use of our website, including your IP address, pages viewed and conversion information. This information may be used, among other things, to deliver advertising targeted to your interests and to better understand the usage and visitation of our website and other website tracked by these third parties. This privacy policy does not apply to, and we are not responsible for, third party cookies or other tracking technologies. We encourage you to check the privacy policies of advertisers and/or ad services to learn more about their privacy practices, third party advertising or to opt out of having your
information used in this way.

Personal
Information

We also collect personal information that you voluntarily provide to us, such as when you apply for admission, register for an account, participate in a promotion, request a brochure or other materials, locate or make inquiries to specific departments, make a donation, request information or otherwise contact UKSA. Such information may include: contact information (name, address, telephone number, social media username/handle, mobile phone and/or email address, etc.); academic area or interest (biology, anthropology, human studies, medicine, etc.); demographic information (age, academic status, etc.).

How we Protect and Retain information

We use physical, technical and organisational measures designed to protect your information against unauthorised access, theft and loss. We restrict access to your personal information to those at UKSA who need to know that information to service your account or perform their job functions.

Although we take precautions intended to help protect information that we process, no system or electronic data transmission is completely secure. Any transmission of your personal data is at your own risk and we expect that you will use appropriate security measures to protect your personal information.

You are responsible for maintaining the security of your account and the information in your account. We may suspend your use of all or part of the Services without notice if we suspect or detect any breach of security. You understand and agree that we may deliver electronic notifications about breaches of security to the email address on record on your account.

If you believe that your account or information is no longer secure, please notify us immediately at security@uksynaesthesia.com.

How long do we retain your personal information?

We will keep your information only for as long as it is relevant and useful for the purpose for which it was originally collected.

The criteria used to determine our retention periods include:

The length of time we have an ongoing relationship with you and provide services to you (for example, for as long as you have an account with us or keep using the Websites);

Whether there is a legal obligation to which we are subject (for example, certain laws require us to keep records of your transactions for a certain period of time before we can delete them).

Whether retention is advisable; and considering our legal position (such as, for statutes of limitations, litigation or regulatory investigations).

We may need to retain your data for a longer period if there is a legal claim or if we are required to so by any regulation.

Children’s Privacy

UKSA respects the privacy of your child and we want to share with you our policies regarding children under the age of thirteen (13). Although Users of all ages may navigate through the Services, we do not knowingly collect personal information from anyone under age thirteen (13). If we learn that a child under age thirteen (13) has improperly provided us with information, we will notify the child’s parent or legal guardian and thereafter delete the child’s personal information from our records.

Privacy
Policy: How We Use Your Information

Non-Personal Information

Non-personal information is used to generate statistics and to measure site activity in order to improve the usefulness of the site for our visitors.

Personal Information

Personal information allows us to provide you with products, services and information and enables us to offer a customized experience on our website. We use personal information for the purposes described in this privacy policy or otherwise disclosed to you on our website. For example, personal information may be used to:

  • operate and improve our website.
  • provide information about our organisation and send you related information,
    including confirmations, brochures, academic notices, updates, security alerts and support and administrative messages.
  • respond to comments, questions or requests for information and provide customer
    service.
  • generate site analytics to improve our website and the user experience.
  • link or combine with personal information we get from third parties to help understand your needs and provide you with better service and information.

UKSA may store and process personal information in the UK and other countries.

Sharing Your Information

We do not share your personal information with third parties except as described in this privacy policy or as otherwise disclosed to you on our website. For example, we may share personal information as follows:

  • when you give us your consent to do so, including if we notify you on the site that the information you provide will be shared in a particular manner and you provide such information;
  • with vendors, contractors, consultants and other service providers who are working on our behalf and need access to your information to carry out their work for us;
  • to (i) comply with laws or to respond to lawful requests and legal process, (ii) to protect our rights and property and those of our agents, customers and others, including to enforce our agreements, policies and Terms of Use or (iii) in an emergency to protect UKSA.

We may also share aggregated or anonymous information that does not directly identify
you.

Web Accessibility

UKSA is committed to web accessibility for everyone.

Updating Your Information

If you provided UKSA with personal information, you may review and update that information by logging into your online account.

Information Security

We take reasonable measures to protect personal information in an effort to prevent loss, misuse and unauthorized access, disclosure, alteration and destruction.

Third Party Links

Our website may contain links to third party websites. This privacy policy does not apply to these linked websites and we do not control, nor are we responsible for, the content or privacy and security practices of those websites. Any personal information you provide to a linked site is provided directly to a third party and is subject to such third party’s privacy policy. We encourage you to learn more about such third party’s privacy and security practices and policies before providing any of your personal information.

Privacy Policy Effective Date

UKSA may change this privacy policy from time to time. If UKSA makes any changes to this policy, we will change the “Last Updated” date below.

Contact Us

If you have any questions about this Privacy Policy, please contact us at: info@uksynaesthesia.com

Last updated: April, 2020